SIGNAX FORMS is a module for managing as-built and other construction documentation, its approval, and collaboration between project participants in a single digital environment. It extends SIGNAX DOCS and eliminates the need for scattered files, paper logs, and disconnected spreadsheets.
Data is entered once, stored in a structured format, linked across records, and made available to project participants in real time.
FORMS integrates with projects, roles, company directories in HUB, and DOCS objects. This supports document workflows for construction, quality control, logistics, and other business processes.
A single digital environment
The system can create and store construction documents such as the General Works Log, inspection certificates, registers, Requests for Information (RFIs), and other forms. Separate files and paper archives are no longer required.
Configurable form types
The System Administrator creates a library of form types and configures their fields, required status, visibility conditions, unique-value rules, links to other objects, and approval workflows. The Organization Administrator adds the required form types to a project and configures access, field visibility, assignees, and approval-stage deadlines.
Linked data without duplication
Forms can reference previously completed forms, DOCS project files, issues, review packages, transmittals, work types, materials, regulatory and technical documents from HUB company directories, contractors, and users. Data is entered once and reused in linked documents.
Completing forms
Users create, search, sort, and view forms in project registers, navigate between linked forms, and, where permitted, create a linked form directly from a Form field.
Stage-based approval
A form can have a workflow in which assignees complete and approve data sequentially or in parallel. At each stage, users can access only the fields assigned to them. Participants and watchers receive notifications about workflow progress.
XLSX import and export
Records of a selected form type can be exported to XLSX with either all fields or only the columns displayed in the register. Supported field types can be imported in bulk from an XLSX template.
Document generation
DOCX documents can be generated automatically from completed forms using templates. Templates can include field values, system data, linked objects, images, and links, and support conditions, loops, and expressions.
Recycle Bin and recovery
Deleted form types, groups, and fields can be opened and restored from the Recycle Bin in Settings and the Form Builder. Deleted completed project forms can also be restored with their previous status.
Key capabilities currently planned for release.
Generation of signed PDF documents
Forms will be signed with an electronic signature during approval stages. A DOCX generated from a template will be exported as a signed PDF to the project's system folder.
XML generation and submission
Forms will be exported to XML in accordance with the XSD schemas issued by the Ministry of Construction and submitted to the State Construction Supervision system.
Change history and chat
The system will record every form change with the user and timestamp and will include a built-in discussion chat.
Company-level form builder
The form builder will move from the SIGNAX Super Administrator area to the company level. Each company's administrator will be able to create and edit form and field types independently.
Form analytics
DASHBOARD cards will provide reporting and checks that forms have been completed correctly and on time.
AI-assisted form completion
Users will be able to complete forms by voice on the construction site and from photographs and scanned documents using field recognition.